DEPUTY DIRECTOR, CONFERENCE PROJECT LEAD
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DEPUTY DIRECTOR, CONFERENCE PROJECT LEAD

Organisation: Singapore Academy of Law
Job Description:

The Conference Project Lead is responsible for planning, overseeing and leading conferences and similar large-scale learning and development events from ideation through to completion. This is a role that requires interaction with a range of internal and external stakeholders, most often managing several moving project parts simultaneously.

Key Responsibilities:

  • Developing conference project plans
    • Lead department's financial budgeting process to acquire or identify channels for funding conference projects
    • Drive engagement with stakeholders to understand project scope and objectives
    • Develop project proposals (content, logistics, communications, risk management, timelines, partnerships etc) and secure approvals of proposals from stakeholders
  • Managing conference planning committees and sessions
    • Engage key stakeholders at the start of the content planning process
    • Convene conference committee or advisors to consult on conference programme, promotion and logistics
    • Provide secretariat support to conference committees (if applicable) o   Identify the content strategy and organizational goals mapped to conference topics/themes
    • Create conference programme with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, and conference goals and objectives
  • Executing conference project plan and adapting work / managing changes as required
    • Ensure conference planning proceeds according to agreed timelines
    • Manage any escalated issues as well as deviations to the project plans
    • Coordinate and collaborate with internal and external resources to deliver project
    • Optimise and improving processes and the overall approach where necessary
    • Lead regular project progress reviews to ensure that the deliverables are met and intervene whenever necessary
    • Facilitate acquisition of event speakers in consultation with stakeholders
    • Facilitate choice, layout and staging of venue in consultation with stakeholders
    • Facilitate acquisition of sponsors and exhibitors in consultation with stakeholders
    • Facilitate media engagement and reporting of conference in consultation with stakeholders
    • Manage event budget to ensure projects are financially viable / sustainable
    • Manage relationships with partners and stakeholders
    • Oversee VIP, speaker and sponsor management
    • Oversee registration and delegate management
    • Review all incoming and outgoing project documentation including contracts
    • Participate in tender process i.e. design, submission and review where applicable
    • Manage onsite conference activities working with internal and external logistics support teams
  • Managing post-conference activities
    • Lead post-event review based on performance metrics and post-event feedback to identify areas of improvement
    • Drive adoption of measures to improve event management capabilities and desired outcomes
    • Lead project closure sessions with stakeholders
    • Lead reconciliation of event expenditure with event budget
  • Secure growth opportunities and initiating new conference projects in consultation with Director / Senior Director, LEC
  • Work with large and diverse teams to undertake the work necessary to execute each conference project
  • Advise seminar programme coordinator on topics and speakers for potential seminars
  • Evaluate feasibility of conference projects for the organisation in the light of the conference and business networking environment, cost, objectives and organisation capabilities
  • Support Director / Senior Director LEC as needed on matters relating to the learning and development strategy and work plans relating to conference programmes
Requirements:
  • Minimum Bachelor’s degree in Law from an approved university with at least 7 years post-qualification experience in a law firm, legal department, or legal academia / learning and development, or equivalent.
  • Evidence of experience organising large events.
  • Experience and knowledge of the legal services industry and the current and future issues affecting legal professionals in Singapore within a global context.
  • Well-developed and current relationships with legal industry stakeholders (judges, practitioners, corporate counsel, academics). [A mature global network of contacts relevant to the role would be an advantage.]
  • Evidence of experience and skills in building positive and productive relationships, with colleagues and other stakeholders.
  • Evidence of aptitude in planning and delivering multiple, concurrent projects on time and to budget.
  • Evidence of sound financial management skills and commercial awareness.
  • Appreciates and comfortable using a range of technologies relevant to the role.
  • Able to read, speak and write English with advanced fluency.
  • Formal project management training or qualification would be an advantage.
How to apply:

Interested candidates are invited to submit your resume, stating your current / expected salary and date of availability to [email protected]

Only shortlisted candidates will be notified.