LEAD ADMINISTRATIVE SUPPORT

KEY RESPONSIBILITIES

 

  1. Administrative Support
  • Schedule and coordinate organisation logistics for SAL Leadership Team (SLT), Senate, Executive Board (EB) and select meetings and appointments 
  • Managing and providing career development growth for administrative support staff reporting to you to assist in managing SLT calendars and provide administrative support to SLT members
  • Maintain central database of key documents and filing records for CE’s Office 
  • Maintain proper procedures guidelines to ensure consistent process and procedures  
  • Process letters, cover notes and company resolutions for approval  
  • Provide brief minutes for selected meetings 
  • Manage and adhere to strict project timelines, tracking the progress of the project and prepare project reports 
  • Develop and manage the budget for the CE Office
  • Perform all tasks necessary to keep a project running smoothly, such as records keeping, resource coordination, scheduling, and ensuring compliance with government and safety regulations 
  • Where possible identify processes that can be improved and automated
  • Liaise with the relevant teams to ensure SAL websites are updated 
  • Process invoices and claims 
  • Any other assignments as directed from time to time

 

  1. Corporate Secretarial Support

Work closely with the SAL CE and Legal & Compliance Office to support the coordination and administration of key facets of Executive Board and Senate meetings, including:

  • Ensuring the accuracy and integrity of meeting agendas
  • Maintaining a reliable tracking system for meetings
  • Researching and providing contextual information about past meetings / decisions
  • Assisting in the collection, review and quality assurance of all documentation and materials sent to EB and Senate
  • Undertaking post-meeting action to ensure all documents are sent to EB and Senate
  • Undertaking appropriate post-meeting action to ensure implementation of decisions arising from meeting
  • Supporting and assisting in maintaining strong relationships across members of the Senate and Executive Board between meetings
  • Maintaining up-to-date records of EB and Senate meetings
  • Performing other functions or projects as may be assigned

 

 

KEY SPECIFICATION  

 

  • Degree in any field, preferably with 3 – 5 years’ experience (Legal qualifications a plus)
  • High levels of professionalism and confidentiality is crucial to this role
  • Excellent spoken and written English
  • Excellent Office 365 skills
  • Great interpersonal skills, and ability to influence across all levels both within the organisation, as well as with external parties.
  • Experience managing and growing team members
  • Analytical and meticulous
  • Independent, with high level of initiative
  • Able to multi-task effectively
  • Interest in process and information flow as well as corporate secretariat support
  • Technology skills a plus

 

Contract for 2 years to permanent.

Interested candidates are invited to apply here.

Only shortlisted candidates will be notified.