ASSISTANT DIRECTOR, PROCUREMENT

What is this role about?

  • This is a newly created role, we are looking for an Assistant Director, Procurement who will be responsible for the procurement function of SAL and its subsidiaries.  As Assistant Director, Procurement, you can look forward to an exciting and uniquely challenging career experience which allows you to make crucial decisions, such as formulating policies and procedures, optimising costs, delivering efficient and innovative operations, dealing with suppliers and negotiating contracts.
  • Key highlights why candidates should be interested in this role:
    • You will have the empowerment to decide how the job will be done.  There is some freedom in the tools used, and you would be given the opportunity to suggest new ideas and solutions to raise the governance and efficiency of SAL Group’s procurement function.
    • As SAL and its subsidiaries are involved in a wide range of businesses, your close working relationship with the business units will give you an unprecedented look into how the business units function and learn about various buyer insights.  Beyond the practical insights you pick up, you will also be afforded the chance to broaden connections and hone your expertise through project collaboration with other departments across different fields.
  • This position reports to Deputy Director, Finance & Accounting.

 

Key Accountabilities

Separate ‘outcomes’ from ‘activities’;

  • Highlight key outcomes (KRs) pegged to this role:
    • No high priority internal audit findings on procurement related areas
    • Implement process automation to improve efficiency and cost savings
    • Improve procurement compliance rate by the Business Units
    • Reduce the rate of emergency purchases

Descriptions of the Job Role

  1.  Formulate, Implement & Improve Procurement Strategy/Policy/Governance:
  • Provide advice and consultation for interpretation of policies and procedures to Business Units
  • Provide procurement related audit samples to internal auditors, handle audit queries, review audit findings, manage register of audit review findings / lapses and propose changes to policies and procedures, perform investigations/root cause analysis for audit findings, design and implement control processes and internal process improvements to resolve identified issues with relevant Business Units, and address non-compliance and gaps in procurement system
  • Continuous review of internal procurement policies to ensure that they continue to be compliant, efficient, effective and in sync with commercial practices, including exploring more innovative ways of procuring. Develop and drive measures to ensure procurement policies and procedures are followed and reduce the rate of emergency purchases to minimize audit risks. Develop and implement procurement strategies, policies, and procedures to enhance speed-to-market and cost savings.  Work with Technology Team to further enhance, customize and test the procurement system, drive digitalization, lead and support procurement process improvements, implement best practices and fully utilize ERP system and any state-of-the art processes, tools and capabilities with broader view for future ease of data access, collection and visualization.  Prepare procurement statistical reports and dashboards.
  • Support training needs analysis, prepare and update training materials on procurement concepts, policies and procedures for onboarding of new employees and ongoing education of existing employees for the development of procurement competency and to facilitate platform for sharing of knowledge for continuous learning and development of the procurement expertise amongst all Business Units
  1. Facilitate procurement activities for supplies and services from vendors so as to enable SAL and its subsidiaries to achieve its mission and objectives effectively and efficiently while ensuring proper accountability and compliance with procurement policies and procedures:
  • Partner the Business Units to understand their requirements and formulate procurement approaches and sourcing strategies appropriate for the purchases, procure goods/services in a timely, effective and compliant manner, and facilitate the end-to-end procurement activities (including ensuring compliance for tenders, be part of tender evaluation committees when necessary, perform any verifications requested by the Procurement Approving Officers, resolving problems or issues arising from procurement operations and system and insufficient budgets, monitoring of long outstanding unwanted purchase orders to ensure that they are closed in a timely manner to avoid audit findings and to free up committed budgets, provide Business Units with assistance on procurement procedures and matters, consolidate purchases for better negotiation and pricing, etc)
  • Ensure timely and accurate update of approved regular suppliers in the procurement system and the periodic review of the regular suppliers list by the Supplier Selection Committee in accordance with procurement policies.
  • Perform other duties assigned or as instructed (which may include conducting evaluations of supplier performance based on price, quality, delivery and payment terms, keeping abreast of market/price situation and conducting regular price comparisons, vendor screenings, identification and implementation of cost reduction strategies, etc.)

 

Candidate Qualities

  • At least 5 years of relevant experience in Procurement and Government Procurement policies and procedures, with proven experience with managing and performing assessment of potential pitfalls and risks related to procurement and recommending appropriate mitigation plans to minimise potential disruption of operations
  • Proven experience with sourcing, vendor management and effective sourcing strategies pertinent to IT market environment and exposure to agile methodology and other program management tools and techniques will be preferred
  • Proven experience in identifying new and potential suppliers to expand supplier base for improvement of sourcing capabilities will be preferred
  • Hands-on knowledge in Business Central (Purchasing Module) is an advantage, but not a prerequisite
  • Strong analytical, negotiation, interpersonal, communication and problem-solving skills.
  • Able to work independently with minimal supervision and be a team player.
  • Meticulous, resourceful, goal oriented and energetic with a tech-savvy disposition.

How to apply:

Interested candidates are invited to apply here.  

Only shortlisted candidates will be notified.